Importing/Exporting Animals

Importing Animals from Other Institutions

The DLAR routinely assists investigators in the importation of animals from other institutions (i.e. non-vendor sources). It is important for the investigator to plan ahead since there are numerous steps that have to be completed by both the sending and receiving institutions. It normally takes a minimum of three weeks, from the time of initial request until the animals are shipped, to fulfill the requirements of the receiving institution and arrange shipment. The steps for importing animals is outlined below:

Request for Importation

  1. The investigator must complete an “Animal Shipping Request Form” on the forms page and hit the SUBMIT button.
  2. With the information provided by the investigator, the DLAR veterinary technician will contact the veterinarian at the sending institution to request health surveillance information. The health surveillance testing must have been performed within the last three months. For large animal species, specific lab tests (based on the species), past medical history and dietary information will be requested.
  3. Before shipping arrangement can be made, all pertinent health information must be pre-reviewed by the veterinarian and the animals must be approved for shipment. Quarantine space must be located and reserved for housing incoming animals.

Importation of Rodents

  1. The veterinarian will pass the approved Animal Shipping Request form to the shipping coordinator who will contact the sending institution that is responsible for arranging ground and/or air transportation. The investigator will be contacted regarding the anticipated day of arrival of the animals.
  2. All rodents will be shipped in pre-sterilized, filtered shipping boxes.
  3. The shipping coordinator will contact the investigator when the animals arrive.

Quarantine Procedures for Rodents

  1. Healthy rodents approved for shipping will be received and housed in the clean quarantine area of the HSC facility. Please contact a DLAR veterinarian regarding the availability of quarantine space in other DLAR facilities. The minimum quarantine period is two months.
  2. All mice will be treated prophylactically with Fenbendazole® and Mite Arrest®. These medications treat for pinworms and fur mites, respectively.
  3. A sentinel animal will be placed in the room within one week of arrival. Sentinel animals will be bled once per month.
  4. All rodents must remain in quarantine until two negative sentinel tests have been received. The veterinarian will then approve the release of the animals into the main colony.
  5. If sentinel animals show positive test results during the quarantine period, or if the received animals become clinically ill, they will remain in quarantine. Each case will be individually evaluated to determine the most appropriate course of containment and elimination of the pathogen.
  6. Investigators may work not with their animals while they are in quarantine.
  7. Breeding of animals in quarantine is generally acceptable if the first sentinel tests negative for pathogenic agents, although there may be space limitations due to the size of the quarantine rooms. Please check with a DLAR veterinarian if breeding of animals during the quarantine period is required.

Quarantine Procedures for Large Animals

Quarantine procedures, including lab tests and quarantine time required varies for each species of animals. Please contact a DLAR veterinarian to discuss the specific procedures.

Special Restrictions

Please be aware that there may be airline travel restrictions due to extremes in weather. The airlines will not accept animals for travel if the ambient temperatures at the shipping and receiving airports are outside their guidelines (usually <32°F or > 80°F.) These restrictions may delay receipt of animals.

 

Exporting Animals to Other Institutions

The DLAR routinely assists investigators in the shipping of animals to other institutions. It is important for the investigator to plan ahead since there are numerous steps that have to be completed by both the sending and receiving institutions. It normally takes a minimum of three weeks, from the time of initial request until the animals are shipped, to fulfill the requirements of the receiving institution and arrange shipment. The steps for exporting animals is outlined below:

Request For Exportation

  1. The investigator must complete an Animal Shipping Request Form found on the forms page and hit the SUBMIT button.
  2. With the information provided by the investigator, the DLAR veterinarian will contact the veterinarian at the receiving institution to determine what health surveillance information they require.

Export of Rodents

  1. DLAR will send the receiving veterinarian the most recent DLAR sentinel health surveillance report, along with a letter describing the surveillance program, assurance of general health status and special health related information about the animals, if applicable.
  2. If the receiving institution requests additional tests, or more recent testing results, we will work with the investigator to schedule and collect blood and/or fecal sample collection from their rodent colony. Samples will be sent for diagnostic testing and results will be sent to the receiving institution.
  3. After the receiving veterinarian/veterinary technician reviews all health related information, he/she will contact the DLAR veterinarian and approve shipment of animals to the receiving institution.
  4. Laurie Levine (444-7860) will be informed by the technician, and she will arrange shipment of the animals, as follows:
    • Laurie will contact the investigator to complete a Rodent Export Form and to properly mark the cages in the animal room for shipment.
    • Laurie will contact the shipping coordinator of the receiving institution and the shipping carrier to arrange ground or air transportation. The investigator will be contacted regarding the scheduled day of travel.
    • Please note that all rodents are shipped in pre-sterilized, filtered shipping boxes.
    • On the day of shipment, Laurie will work with the investigator staff to properly box all animals. Boxes will be labeled and all paperwork completed for carrier pick-up.
    • The receiving institution will confirm successfully arrival of the animals with Laurie.

Export of Non-rodents Species

  1. DLAR will contact the veterinarian at the receiving institution to determine what type of pre-shipping tests must be completed.
  2. The veterinarian will work with the investigator to schedule and collect blood and/or fecal sample collection from the animal(s). Samples will be sent for diagnostic testing and the test results, plus any other requested medical information, will be sent to the receiving institution.
  3. After the receiving veterinarian receives all health related information, he/she will contact, and approve, the shipment of the animal(s) through the DLAR veterinarian. All pertinent shipping health certificates will be completed.
  4. The DLAR veterinarian will the investigator and have the cages/pens properly marked in the animal room to clearly designate the animal(s) for shipment.
  5. The DLAR Business Office (444-2194) will contact the Business Office of the receiving institution and the shipping carrier to arrange ground and/or air transportation. The investigator will be contacted regarding the scheduled day of travel.
  6. On the day of shipment, DLAR staff will assure that all the animals are properly caged for transport and all paperwork completed.
  7. The receiving institution will confirm successfully arrival of the animals with DLAR veterinarian.