Importing/Exporting Animals

The DLAR routinely assists investigators in the importation and/or exportation of animals from other institutions (i.e. non-vendor sources). It is important for the investigator to plan ahead since there are numerous steps that have to be completed by both the sending and receiving institutions. There are charges associated with these requests, an estimate of the costs can be obtained from the Import/Export Coordinator, Sandra Scherrer.

All inquiries, questions, or consultations should be directed to:

dlar_import-export@stonybrook.edu; Rachel.Brownlee@stonybrook.edu; Sandra.Scherrer@stonybrook.edu

Approved Vendor Animal Order Form

Use to order rodents from Stony Brook's Approved commercial animal vendors

Jackson, Taconic, Charles River are approved commercial vendors

Non-Approved Vendor Animal Order Form

Use to order animals from Non-Approved commercial animal vendors.

Please inquire if you think you have an order belonging in this category (this is rare)

IMPORT Request Form

Use this form to request the IMPORT of animals from another institution.

These are coming from Universities or educational entities. Mice have no declared value; they are used for collaboration or sharing for experiments. SBU PI typically covers shipping costs. We will verify an MTA requirement. Mice/rats are placed in quarantine on arrival. 

EXPORT Animal Form

Use this form to request EXPORT of your animals from SBU to another institution.

These are going to universities or educational entities. Mice have no declared value. They are used for collaboration or sharing for experiments. Requesting PI outside of SBU typically covers shipping costs, and MTA is typically required. 

Customized Mice (Special Project Orders)

If you intend to utilize any vendor to create specific mutation(s) in mice, please use this Animal Order Form.

Creation of specialized mice for a specific project, must obtain quote and attach to order, can take months to generate, we will verify MTA, quoted costs MUST BE PAID PRIOR TO SHIPPING (MMRRC, Gempharmatech, Cyagen, etc. MTA or COU will be verified and may be required. Mice are placed in quarantine on arrival.

Transfer Animals from One Protocol to Another

The PI staff intending to receive animals from another protocol should complete this form.

Transfer from one protocol to another (internal function)

 

Importation of Rodents

  1. The investigator must submit an “IMPORT Request Form” within Topaz > Animal Orders.
  2. With the information provided, the DLAR’s Import/Export Coordinator will contact the sending institution to request health information. All health information must be pre-reviewed by the veterinarian. 
  3. Quarantine space will be located and reserved to house the incoming animals.
  4. The Import/Export Coordinator will contact the sending institution and arrange ground and/or air transportation. The investigator will be contacted regarding the anticipated day of arrival.

Quarantine Procedures for Rodents

  1. Healthy rodents approved for shipping will be received and housed in the clean quarantine area. 
  2. All rodents must remain in quarantine until import testing returns negative (one to two weeks after arrival). 
  3. Investigators are discouraged from working with or breeding their animals while in quarantine; however, this may be possible with permission from a DLAR Veterinarian.

Exportation of Rodents

  1. The investigator must submit an “EXPORT” Request Form within Topaz > Animal Orders.
  2. With the information provided, the DLAR’s Import/Export Coordinator will contact the receiving institution to submit health information. 
  3. If the receiving institution requests additional tests, DLAR will work with the investigator to schedule, collect, and send samples for diagnostic testing. 
  4. After the receiving institution approves the shipment, the Import/Export Coordinator will arrange ground and/or air transportation. The investigator will be contacted regarding the anticipated day of shipment.
  5. On the day of shipment, the Import/Export Coordinator will properly box all animals and oversee carrier pick-up. 

Special Restrictions

Please be aware that there may be airline travel restrictions due to extreme weather. The airlines will not accept animals for travel if the ambient temperatures at the shipping and receiving airports are outside their guidelines (usually <32°F or >80°F.) These restrictions may delay the receipt of animals.